Tasks can be viewed in a board or calendar view, and a nice dashboard overview is included. It is very effective as it includes a plethora of fields for your tasks, integrates with To Do and Tasks in Teams, and works well for both agile and waterfall project management, particularly for small teams (i.e., not enterprise portfolio management). On the other hand, if you want a quick, easy, simple, and user-friendly project management tool, use Planner. Tasks (and other list items) can be viewed in a list or calendar view. For instance, inventory management, asset management, event itineraries, or travel planning. You might also prefer Lists if you’re attempting to manage things that aren’t strictly tasks. Use Lists for a more personalized experience in which you want to control the task fields, their options, layout, views, and more. In this way, Lists allows more customized task management. For example, you can add location, name of the client, name of the supplier, department responsible for the task, and any other element that describes your tasks. Lists is great for teams that need to customize their tasks and add additional metadata. Advanced in this sense applies to adaptability and flexibility. We already quickly noted that Lists is more advanced than Planner.
You can assign tasks to your team, update the status of those tasks, and even have threaded conversations. Microsoft Lists can serve as a central repository for all your team’s tasks.Learn more about Microsoft Teams and Lists integration.Ĭonsider using Lists for the following benefits: Set up filters to easily sort and organize the available data.Grant access to any team member by just entering their name or email.Depending on the nature of your list, you can indicate items, provide descriptions, the status, who is responsible for it, and any other relevant category.Take advantage of available templates (e.g., work progress tracker, patients, incidents, etc.) to develop new lists.You can even create a list by importing an Excel spreadsheet. Create, share, and track lists within your team.It stands out with its use of a tabular format with custom columns, making it adaptable to almost any need. It goes beyond organizing and task management. But very briefly, Lists is a more advanced app than Planner. We will go through the differences between Planner and Lists in a minute. It allows users to keep track of issues, assets, routines, contacts, inventory, and more with customizable views, smart rules, and alerts to keep everyone on your team on the same page. Microsoft Lists helps with organizing work and the following information. However, it is actually the rebranded, revamped, and modernized version of SharePoint Lists. It may seem like Microsoft Lists is a new app that emerged recently. If you want to learn more about Planner with Teams, head over to this blog post.
It’s also available for iOS and Android devices. Microsoft Planner is accessible via the Microsoft 365 / app selector in your web browser. With an automatically generated insights dashboard that includes bar charts and more, you can get a quick overview of where your projects stand. Simply click on any of the cards to reveal options such as due dates, assigned team members and more. Once created, any team member can drag and drop tasks to quickly update task status. An easy-to-use drag-and-drop interface.In addition to the Kanban-based project management, Planner offers the following features: Team members can access Planner at any time and manage their tasks as needed. Planner is fully integrated with Microsoft Teams, which means you can add a Kanban board as a dedicated tab to any Teams channel. Each task appears as a card that can be moved across columns such as “In Progress” or “Ready for Review.” The Kanban board, invented in Japan by car manufacturer Toyota in the late 1940s, enables simple tracking of large-scale projects through a simple drag-and-drop interface. Its key feature is that it employs the Kanban board concept to manage tasks in a visual manner. As the name suggests, Microsoft Planner is a task management and planning application.